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Employee Handbook

Employee Self Service (ESS) Portal

Access Your Personnel/Payroll Data -

This site provides employees with a quick and easy way to access their own payroll, W-2s, leave balances, and other personnel information.  The following is a quick listing of what is available with ESS:

  • My Info - Demographic information including address, phone, email, hire date, TB expiration, employee type, leave group
  • Pay History - Paycheck history including PDFs for all checks
  • Leave - Leave balances and activity
  • W2/ACA - View and print past W2s
  • Credentials - Credentials and expiration dates for certificated employees
  • Degrees - Masters degrees if applicable
  • Name History - If applicable


  1. Be sure District 8 is selected in the upper right corner.
  2. Click on the Register button (as Staff).
  3. Enter your work email address and click on the Start Registration button.
  4. Check your email for a link to complete the account registration process.
  5. You will need the following information:
    • Your Employee Number (available from Tracy or your pay stub)
    • Last four of your SSN
    • Date of Birth
    • Select District 8 for Latrobe
  6. After providing the above information enter your desired username and password. Once the information is verified you will be granted access to the site. It’s that simple!

Annual Documents

Required Board Policies

Other Resources

  • Latrobe School District Online Board Policy Manual (link)
  • Injury & Illness Prevention Plan (ILLP) - binders located in cabinets under staff mailboxes
  • Emergency and Disaster Plans - located in red binders at each school (partial information included in classroom red buckets)
  • Material Safety Data Sheets  (MSDS) - binder at each school and with Maintenance department

California Choice

Latrobe's Medical Provider


Benefits Done Right

Latrobe's Insurance Broker

Latrobe Representative:

Delta Dental

Dental Provider

Register online at Delta Dental to view your dental benefits, dependents, claims, etc. When creating and accessing your account use the District-paid contract "Alliance for Schools." Your Member ID is your SSN.

  • Dental Benefits Summary (pdf)
  • $1500 Annual Max per person
  • Children covered through age 19
  • Full Time Students covered through age 25


Vision Provider

Register online at VSP to view your vision benefits, dependents, claims, etc. 

  • Vision Benefits Summary (pdf)
  • Exams $10 copay every 12 months
  • Lenses every 12 months
  • Frames $120 allowance every 24 months
  • Second pair $20 copay every 12 months
  • Contact Lenses $120 allowance every 12 months


EAP Provider

Online: use Company Code sia (Schools Insurance Authority)

Telephone: 800-227-1060

Latrobe's EAP (free) Services:

  • 7 mental health visits per issue per year
  • Childcare and eldercare assistance
  • Financial services
  • Legal services
  • Identity theft recovery services

Health Savings Account Vendor

An HSA allows you to contribute pre-tax dollars to a savings account dedicated to paying for eligible medical expenses only. You receive a debit card and/or checkbook to access the funds directly. Funds remain in the HSA until spent, it is not a "use it or lose it." 

To qualify to open an HSA account, you must have an eligible High Deductible Health Plan.

American Fidelity

Section 125 Employee Benefits

Register online at American Fidelity to access your personal account.

A Section 125 Plan allows you to pre-tax premiums for qualified benefits, paid for by funds deducted directly out of your paycheck.

Available benefits:

  • 403b account with American Fidelity Assurance Company
  • Disability Insurance
  • Term Life Insurance
  • Cancer Insurance
  • Accident Only Insurance
  • Flexible Spending Account (FSA) - Pre-tax savings to reimburse yourself for eligible out-of-pocket medical or dependent care expenses. Pre-tax funds for each calendar year must be spent within a specified grace period after the end of that year (usually 3 months). "Use it or lose it."

A 403b plan (often called a "tax-sheltered annuity" or TSA) is a voluntary plan that allows you to defer a portion of your paycheck to a retirement plan. 403b plans are administered through CalSTRS 403bComply.

Steps to funding a 403b account:

  1. Open a 403b retirement account with one of the eligible vendors listed on the 403bCompare website.
  2. Register the 403b account on the 403bComply website and designate the amount you want deducted from each paycheck.
  3. Alert Tracy that you are starting or changing a payroll deduction.


Manage your payroll contributions


Research 403b Plan vendors

Create an online account to see your retirement balances and download annual statements.

STRS (certificated)

Access your STRS account

PERS (classified)

Access your PERS account

Commission on Teacher Credentialing (CTC)

All credentials must be renewed online

Print out confirmation page and submit to HR

Mandated Reporter Option 1

(more comprehensive) 


Mandated Reporter Option 2

Read the FAQs before taking the quiz.

Print Certificate when finished (go to

Staff/Trainings/All to print)

Hour-Zero How To Instructions pdf

Child Abuse Reporting Form pdf

Suicide Prevention

Create an account using one or

both of these enrollment keys:

Elementary School Educators: es111

Middle School Educators: ms111

Print Certificate when finished.



Blood-Borne Pathogen Training

It's Up To You (11 min video)

Don't Touch That (3 min video)

Epi-Pen Training

How to Use Epi-pen (scroll down, 5 min video)

Stock Epi Training (slides)