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COVID Resources

COVID-19 Worksite Plan (staff)

Employee Handbook

Employee Self Service (ESS) Portal

Access Your Personnel/Payroll Data -


This site provides employees with a quick and easy way to access their own payroll, W-2s, leave balances, and other personnel information.  The following is a quick listing of what is available with ESS:

  • My Info - Demographic information including address, phone, email, hire date, TB expiration, employee type, leave group
  • Pay History - Paycheck history including PDFs for all checks
  • Leave - Leave balances and activity
  • W2/ACA - View and print past W2s
  • Credentials - Credentials and expiration dates for certificated employees
  • Degrees - Masters degrees if applicable
  • Name History - If applicable


  1. Be sure District 8 is selected in the upper right corner.
  2. Click on the Register button (as Staff).
  3. Enter your work email address and click on the Start Registration button.
  4. Check your email for a link to complete the account registration process.
  5. You will need the following information:
    • Your Employee Number (available from Tracy or your pay stub)
    • Last four of your SSN
    • Date of Birth
    • Select District 8 for Latrobe
  6. After providing the above information enter your desired username and password. Once the information is verified you will be granted access to the site. It’s that simple!

Annual Documents

Required Board Policies

Other Resources

  • Latrobe School District Online Board Policy Manual (link)
  • Injury & Illness Prevention Plan (ILLP) - binders located in cabinets under staff mailboxes
  • Emergency and Disaster Plans - located in red binders at each school (partial information included in classroom red buckets)
  • Material Safety Data Sheets  (MSDS) - binder at each school and with Maintenance department

California Choice (Latrobe's medical provider)

California Choice


Ease Portal (manage your benefits online)


Benefits Done Right (insurance broker)

BDR Benefits Done Right

Latrobe Representative:

Delta Dental

Dental Provider

Delta Dental

Register online at Delta Dental to view your dental benefits, dependents, claims, etc. When creating and accessing your account use the District-paid contract "Alliance for Schools." Your Member ID is your SSN.

  • Dental Benefits Summary (pdf)
  • $1500 Annual Max per person
  • Children covered through age 19
  • Full Time Students covered through age 25


Vision Provider


Register online at VSP to view your vision benefits, dependents, claims, etc. 

  • Vision Benefits Summary (pdf)
  • Exams $10 copay every 12 months
  • Lenses every 12 months
  • Frames $120 allowance every 24 months
  • Second pair $20 copay every 12 months
  • Contact Lenses $120 allowance every 12 months

MHN (EAP Provider)

MHN, A Health Net Company

Online: use Company Code sia (Schools Insurance Authority)

Telephone: 800-227-1060

Latrobe's EAP (free) Services:

  • 7 mental health visits per issue per year
  • Childcare and eldercare assistance
  • Financial services
  • Legal services
  • Identity theft recovery services

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Care Solace

Mental Health/Substance Use Referral System

informational flyer

We have partnered with Care Solace, a mental health care coordination service, to help you and your family connect to quality care. This is a free resource for you and your family. If you are looking for help with mental health or substance use, Care Solace with quickly and confidentially find available providers matched to your needs. 

For assistance finding a mental health or substance abuse care provider for staff or immediate family:

To request service for yourself or someone else through the District (someone from Care Solace will contact you), please contact Tracy Pearson for an anonymous District-initiated request.

District Access (admin only)

Health Savings Account Vendor

HSA Bank

An HSA allows you to contribute pre-tax dollars to a savings account dedicated to paying for eligible medical expenses only. You receive a debit card and/or checkbook to access the funds directly. Funds remain in the HSA until spent, it is not a "use it or lose it." 

To qualify to open an HSA account, you must have an eligible High Deductible Health Plan.

American Fidelity

Section 125 Employee Benefits

American Fidelity

Register online at American Fidelity to access your personal account.

A Section 125 Plan allows you to pre-tax premiums for qualified benefits, paid for by funds deducted directly out of your paycheck.

Available benefits:

  • 403b account with American Fidelity Assurance Company
  • Disability Insurance
  • Term Life Insurance
  • Cancer Insurance
  • Accident Only Insurance
  • Flexible Spending Account (FSA) - Pre-tax savings to reimburse yourself for eligible out-of-pocket medical or dependent care expenses. Pre-tax funds for each calendar year must be spent within a specified grace period after the end of that year (usually 3 months). "Use it or lose it."

A 403b plan (often called a "tax-sheltered annuity" or TSA) is a voluntary plan that allows you to defer a portion of your paycheck to a retirement plan. 403b plans are administered through CalSTRS 403bComply.

Steps to funding a 403b account:

  1. Open a 403b retirement account with one of the eligible vendors listed on the 403bCompare website.
  2. Register the 403b account on the 403bComply website and designate the amount you want deducted from each paycheck.
  3. Alert Tracy that you are starting or changing a payroll deduction.

403bComply - manage your payroll contributions

CalSTRS 403bComply

403bCompare - research 403b vendors


Create an online account to see your retirement balances and download annual statements.

STRS (certificated) PERS (classified)

Access your STRS account



STRS Member Handbook (pdf)

Access your PERS account



PERS School Member Benefits (pdf)

  Social Security (classified)

Access your Social Security account


Jobs Not Covered by Social Security

Commission on Teacher Credentialing (CTC)

Commission on Teacher Credentialing

All credentials must be renewed online

Print out confirmation page and submit to HR

Hour-Zero Mandatory Trainings

Hour Zero

Employee mandatory trainings are conducted online via Hour-Zero. Printed Certificates of Completion are not required; Tracy tracks them online. Log in to complete required courses:

  1. Mandated Reporter (annually)
  2. Blood-Borne Pathogens (every 2 years)
  3. Suicide Prevention (every 3 years)
  4. Sexual Harassment (every 3 years)

Hour-Zero How To Instructions pdf

Training Videos (optional)                                                            _____________________        

How to Use Epi-pen (scroll down, 5 min video)

Stock Epi Training (slides)


Bloodborne Pathogens
Don't Touch That (3 min)